City Clerk

The City Clerk performs a variety of complex, responsible, and confidential administrative duties that require a thorough knowledge of organizational procedures and precedents in City Government.

Responsibilities


  • Attend all Bixby City Council and Trust Authority meetings.
  • Record, transcribe and prepare the official City Council and Trust Authority meeting minutes.
  • Archive in record books all original ordinances and resolutions passed by the governing body.
  • Maintain official documents, including city contracts, deeds, and easements.
  • Attest and affix the seal of the City to all documents as required by law or by ordinance.
  • Issue business licenses and registrations as required by ordinance.
  • Process open records requests.
  • Keep the original seal of the City of Bixby.
  • Receive all lawsuits and tort claims.

Open Records Request

  1. Type of Request*
  2. Requesting Certified Copy?*
  3. Requesting Certified Copy?*
  4. Requesting Certified Copy?*
  5. Is this a Commercial Request?*
  6. Fees
    Fee TypeCost
    Cost per page$0.25
    Certified Copy Cost per Page$1.00
    Copies on Compact Disc, D.V.D. or Flash Drive$5.00
    Returned Check Fee$20.00
  7. Notice to Applicant

    I swear under penalties of perjury, that any accident report or related investigation is not being requested, examined, reproduced or otherwise to be used for commercial solicitation.

    Mechanical reproduction, where possible, of certain items not readily able to be photocopied will be charged on an estimated basis to cover such costs as determined by the City Manager. A search fee shall be charged to compile records. A fee will also be charged equivalent to the rate of supervision required. If the estimated costs to be charged hereunder exceed $10.00, prepayment shall be made and final accounting of any sums due and payment therefore shall be made prior to delivery. Please take notice that certain records are not open to public inspections or copying pursuant to exemptions granted by federal and state law. If your request is denied in whole or in part, you may give written notice to the City Manager requesting review of the denial. All fees are due at the time the request is fulfilled and are non-refundable. 

  8. I Acknowledge and Agree to the notice of Applicant Above. *
  9. I swear under penalties of perjury, that any accident report or related investigation is not being requested, examined, reproduced or otherwise to be used for commercial solicitation.*
  10. (Full Legal Name Required) *Falsifying this Electronic Signature will be prosecuted by the City of Bixby with the appropriate court

  11. Staff Fee Calculation
    Fee typeFeeCopiesTotal
    Copy Charge$0.25

    Certified Copy$1.00

    CD, DVD, Flash Drive
    $5.00

    Search Fee


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